No matter how hard you try, mistakes are likely to happen by all means in the invoicing and billing process especially when it is done manually. It’s no one’s fault. Invoicing is a very tedious job itself. With so much information, invoicing is very much complex.
Mistakes are evident and knowing them in and finding a way to avoid them in the first place will make a huge impact. Using an online professional invoice maker app for businesses is one key practice that will reduce the incidents of invoicing mistakes.
In this post, we will throw some light on the common invoicing mistakes and how to curb them.
Mistake #1 – Not giving importance to billing customization
This is a very common and evident mistake that almost every business makes. They follow the same invoicing pattern for every kind of invoicing. Customization is not giving its due importance at the billing front. This hurts a business’s reputation.
Solution
Some of the best-in-class recurring billing and invoice systems come with invoice customization abilities. They allow you to add custom fields, edit the invoice, and do the needed changes with simple drag-and-drop features.
It can make edits just before the printing or allow you to have a different invoicing format for different clients. It has some in-built invoicing templates to accomplish this job at supreme ease.
Mistake #2 - Not sending the invoices at the right time
For timely payment, sending invoices at the right time is very important. But, most of the businesses don’t know about the right time for this task or not missing any invoice at all. Sending invoices too early will leave a bad impression on your customer and sending it too late will delay in cash flow.
If you don’t have a fixed date for invoice dispatching then your customers will have no idea when they will receive their invoices.
Solution
Having a recurring bill system that could streamline the entire process will help you reduce this error.
Mistake #3 - Not having a back-up of their invoices
Do you keep a back-up for your invoices?
We know you don’t because businesses don’t find it necessary. They think that they are using recurring billing and invoice systems and that’s enough. But, that’s not true.
Also, invoice management is very tedious itself, and creating regular back-ups and keeping track of it forces the businesses to maintain a distance from it.
You need to create regular back-ups for your invoices and ensure that they are not prone to get damaged by any means.
Solution
Pick an Invoicing Software that comes with an auto back-up facility that will bring ultimate peace of mind. On one hand, it will create regular back-ups without any hassle. On other hand, it won’t overburden the businesses.
Mistake #4 - Not keeping the track of pending invoices
Invoice generation is one thing and keeping track of their progress is another. Most of the businesses give utmost importance to generating invoices but only a few keep track of them that result in a huge pile of pending invoices.
Solution
Just track the invoices with invoicing software. From the point of invoice generation to invoice delivery, it will keep an eye on everything associated with the invoices.
And the great news is - it demands the least possible human intervention. Yes, it auto tracks the invoices, sends the notifications to the customers and makes sure that there is no pile of pending invoices accumulating.
Mistake #5 - Not having an integrated and diverse payment system
So, you think that you can accept payment via cash and card and it’s enough?
Well, this is another invoicing mistake that most businesses make. They think that having one of two payment support is enough. But, it’s not. It only leads to limited payment acceptance ability and brings a halt in the cash flow.
Solution
Integrate multiple payments in your invoicing system and give your customer the freedom to choose the mode of payment. Also, it will make recurring payments a cakewalk. Your clients will have easy payment processing and your business will have less quick payment acceptance.
Mistake #6 - Not paying attention to billing errors
Having deliverable bills with some errors is one mistake that almost every business makes. But, it can cost a fortune.
Solution
Try to use an online professional invoice maker app for businesses for error-free bills. Along with it, try to double-check the invoices before handing over it to the customers.
Final words
To err is human. Making mistakes is not a bad thing. Not paying attention to them and not finding a way to resolve it is what is not acceptable. If you want to have impressive invoice management at your workplace then try using online invoicing software.
It will help you have an eagle eye for the common invoicing mistakes and provide immediate and sure-shot solutions for these mistakes.
